Operational Intelligence for Field Service Companies

STOA

Field Operations, Structured.

Transforms your job tickets, labor, equipment, materials, and customer activity into clean operational data — giving service companies a faster path from completed work to invoice-ready records and actionable business insight.

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Trusted in the Field
HP Energy Services
Pipeline Construction · Permian Basin
WT Oil and Gas
Chemical Treatment & Field Analytics
0d
Average invoice delay
eliminated by Stoa
0 modules
Ticketing, Invoicing, Analytics —
one connected platform
$0.00
Per $1,000 invoiced
through Stoa
The Problem

Work finishes.
The clock keeps ticking.

Work Complete
Tech finishes the job. Writes a ticket — paper, phone, maybe a group chat message with a photo. Handed off or left on the truck seat.
Data Entry
Back office manually transcribes everything. Bad handwriting, missing fields, three-day-old photos.
+3–7 days
Invoice Prep
Someone has to pull it all together across spreadsheets, notes, and memory. One person. Usually swamped.
+7–14 days
Invoice Sent
Finally out the door. Now Net 45, 60, or 90 days to see payment — and the clock started weeks ago.

For field service companies, the gap between work completed and invoice sent is not just paperwork delay. It is trapped cash flow.

Days turn into weeks. Office staff chase missing job details, handwritten tickets, labor hours, equipment, materials, and customer approvals that should have been captured when the job closed.

Stoa closes that gap at the point of work — turning field activity into structured job data, invoice-ready records, and clear operational insight.

The Platform

One system. Every workflow.

Stoa Ticketing
Job Ticket Management
Custom job tickets built around your trade, crew, and workflow. Technicians capture labor, equipment, materials, photos, and job details in the field — structured, searchable, and ready the moment work is complete.
Stoa Invoicing
Invoice Generation
Turn approved job tickets into invoice drafts automatically. Managers review, adjust, and send in minutes instead of chasing paperwork for days. Every billable line item starts where the work happened.
Stoa Intel
Business Intel
Operational insight built from the data your crew already enters. Track technician output, customer profitability, unbilled work, revenue trends, and job performance — customized to how your business actually runs.
Operational AI, Built on Structured Data

Meet QuickClerk.

Your operations assistant, connected to everything in Stoa — job tickets, invoices, technicians, customers, labor, equipment, and materials. Ask questions across your entire job history and get clear answers in plain language, right now.

Generate audit reports. Surface unbilled work. Spot patterns before they become expensive problems. QuickClerk helps one back-office person operate like a full team.

See QuickClerk in Action
QuickClerk — Stoa AI Online
You
Show me all job tickets from the last 90 days that don't have an invoice attached.
QuickClerk
Found 7 job tickets without linked invoices — totaling an estimated $42,800 in unbilled work. Sorted by value, oldest ticket is 34 days. Want me to create drafts for all of them?
You
Yes — draft invoices for all 7 and flag the oldest one for priority review.
QuickClerk
Done. 7 invoice drafts created and ready for your review. The 34-day ticket for Meridian Oilfield has been flagged — I've added a priority note to the draft.
How It Works

From the field to the ledger.
Without the friction.

Four steps. One platform. Zero rework.

01
Tech logs the job
Field technician completes a custom job ticket on any device — capturing the exact data your operation needs, including photos.
02
Data flows in
Structured data lands in Stoa instantly. Searchable, auditable, and attached to the right customer and project — automatically.
03
Invoice is drafted
Manager reviews a pre-filled invoice draft. Every line item already populated from the job ticket. Approve and send in minutes.
04
Analytics update live
Every job feeds your business intelligence automatically. Real-time KPIs, zero extra input. Know your operation as it happens.
Pricing

Simple. Transparent. Scalable.

Start with what you need. Add modules as your operation grows.

Starter
$1,000/mo
For companies ready to replace paper and spreadsheets with a platform that works.
  • Job ticket management
  • Custom ticket templates
  • Invoice generation & drafting
  • Manager & technician accounts
  • QuickClerk AI assistant
  • $1.49 per invoice processed
  • $0.99 per job ticket submitted
Get Started
Most Popular
Growth
$1,500/mo
For operations scaling up and needing deeper analytics and custom integrations.
  • Everything in Starter
  • Custom business analytics & KPI dashboards
  • Advanced QuickClerk reporting
  • WhatsApp & messaging integrations
  • Priority onboarding support
  • Dedicated customer success contact
  • A la carte module add-ons
Get Started
Enterprise
Custom
For larger operations requiring volume pricing, ERP integrations, and white-glove support.
  • Everything in Growth
  • Volume-based invoice pricing
  • ERP & oilfield invoicing API links
  • Custom AI analytics modules
  • Multi-company & multi-account
  • White-glove onboarding
  • Dedicated implementation team
Contact Sales

Ready to close the gap?

See how Stoa brings order to your field operation — from the first job ticket to the final payment.

Book a Demo Contact Sales